Why professional services should lock down physical security for GDPR

It’s easy to forget about physical, paper-based data in this digitally revolutionised world. But with the General Data Protection Regulation (GDPR) coming into full effect on 25th May 2018, it definitely deserves urgent attention.

Organisations in the professional services sector handle personal data in many kinds of situations, whether it relates to their employees, clients and potential clients or third parties. As well as storing such information in CRM systems and databases, many offices still store data physically in filing cupboards, cabinets and desks.

Professional services teams should make sure physical security is reviewed in their security policies along with electronic data. Stolen hardware and paperwork infringes on the GDPR if it contains personal information about people within the European Union (EU). The fines for non-compliance can go up to €10 million or 4% of annual global turnover. With stakes this large, you’d be a fool not to implement additional security measures.

The KitLock solution

Kitlocks are the ideal compact solution for organisations who need to implement physical safeguarding measures but don’t want to replace their existing office furniture or doors. The KitLock KL1550, KL1050 and NANO90 locker locks give sensitive data the protection it needs.

The sleek little NANO90 locks can be retrofitted onto existing furniture, such as cupboards, drawers and filing cupboards to protect technological devices and confidential paperwork. The discreet nature of the lock means that it can perfectly fit in with the office aesthetic. Physical security has never looked so good.

Keyless accessibility

The keyless nature of the NANO90 lock removes the need for complicated key management. With easy 4-digit entry codes, employees no longer have to worry about losing or breaking their keys, and building managers save time and money not having to replace them.

This lock also gives you the luxury of choice by featuring two modes: private and public. In private mode, employees can gain lock entry by imputing a 4-digit code unique to them. This mode makes access control super convenient as employees can use their codes repeatedly.

Public mode deletes 4-digit codes after imputing so it’s immediately ready for the next new user. This setting is ideal for short-term multiple occupancy applications, such as networking events or hot desking.

T-1 month until GDPR!

Ensuring that client data is securely held already ranks highly for most professional service teams. However, if you are still looking to implement physical security to ensure organisational resilience and avoid the penalties for non-compliance, contact us today.

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